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FileCenter DMS is the most fully-featured and inexpensive document management software for small offices. It combines easy scanning and file organization with powerful PDF creation and editing. It also includes OCR, search, and integration with cloud services like Google Drive, OneDrive and Dropbox. Feature-for-feature, FileCenter DMS delivers at a price the competition can't touch.
Document management for small businesses
Professional offices and small businesses have been largely ignored in the document management and DMS arena. This includes financial planners, lawyers, accountants, insurance brokers, manufacturing facilities, warehouses – any small industry that has to process and organize high volumes of paper. Whether it's invoices or receipts, contracts or quality control documents, financial statements or medical records and estate plans … these industries have been forced to struggle under the weight and cost of full enterprise systems, or choose to go without.
FileCenter DMS fills this void with a fully-featured, highly-affordable DMS specifically designed for small businesses.
You can bring every one of your existing files into FileCenter DMS for organizing, without messy imports or conversions – then begin to enjoy FileCenter's powerful document management features, like naming options, folder templates, and easy document searching.
Manage & organize files from a single, unified interface
Powerful document management software need not be complex. Organize your files, scan your paper documents, edit your PDFs, and search your archives from one clean, simple interface in a way that makes sense: electronic filing cabinets. These cabinets use a familiar Cabinet/Drawer/Folder layout, in an easy left-to-right flow. Cabinets "overlay" regular Windows directories automatically, so you can view your existing files in cabinets without importing them. You can also store any kind of Windows file in a cabinet. (If you prefer a traditional Explorer layout, FileCenter also provides an Explorer View.)
Open & save any file type
FileCenter DMS can store any kind of Windows file. It also integrates cleanly with the Save and Open functions of most programs. This means you can (optionally) replace your standard Windows Save/Open dialogs with custom FileCenter versions. Save files directly into your file cabinets from most of your programs, as part of your usual workflow – no importing necessary. Then open them again from FileCenter in your favorite applications. This integration can be enabled/disabled on a program-by-program basis.
Save files with pre-defined naming rules
The most tedious part about saving a file is now the easiest: picking a name. Set up a list of your common file names. Include dynamic information if you'd like. When it's time to save or rename a file, name it with a mouse click. FileCenter DMS Professional and Pro Plus also add file naming rules known as Naming Options. These can contain dynamic information like dates, customer or patient names, and increments. You can even pull filename text from barcodes or the document's OCR text. Literally name and save your files or new scans with a couple of mouse clicks.
Manage incoming files with an inbox
If you receive a steady inflow of files to a specific folder, FileCenter DMS can show you a split view with this inbox on top, and your regular cabinets on the bottom. It's then easy to move the incoming files into your cabinets. Combine this feature with Naming Options and the Drop Renaming feature, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.
Ensure consistent folder layouts with templates
Make setting up standardized folder structures a piece of cake by turning folder layouts into reusable templates. You can define reusable folder layouts that are as simple or complex as you like, including nested folders many layers deep. You can then apply these layouts to any drawer or folder. They become especially useful when you add new drawers or folders – apply a folder layout at the same time. Consistent layouts are critical to an easy-to-use file organization system.
System Requirements:
OS: Windows 7, Windows 8, Windows 8.1, Windows 10, Windows Server 2003 (or newer). Full compatibility with 64-bit machines.
CPU: 750 MHz
Memory: 500 MB RAM*
Hard Drive Space: 100 MB*
Scanner: TWAIN Compliant Scanner or a ScanSnap
*Additional memory and CPU speed are strongly recommended for better OCR performance. Additional hard drive space will be required for search indexes if you use desktop searching.
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